Allocation module ensures that you have the right amount of inventory in each of your locations (i.e. points of sale) to cover the forecasted demand on each location.
The output of allocation are transfer orders from warehouses (sources) to sales locations (destinations). The allocation workflow uses inventory on hand by location, inventory at the warehouse and sales forecasts by location to determine how much inventory should be transferred from source locations to destinations.
Note: Please note that Allocation is a separate module on Toolio. So, make sure that Allocation is enabled on your Toolio account, and let your customer success manager know if you would like this module to be turned on.
Toolio tracks your sales and inventory position by location (including stores and warehouse). So, to be able to generate transfer orders, you will need to:
Set up your locations and transit times (Set your sources and destinations)
Allocation Strategiesby Choice (Style Color)
Set up MDQ - for any minimum and maximum display quantities (maximum coming soon) at the store level (Will be integrated into
Allocation Strategiesin a more succinct workflow).
Build your Allocation Strategies:
Go to your Allocation Plan module and select Allocation Strategies.
Once you are in this section you will be able to set up the Allocation Strategies by Choice
In order for these strategies to work you will need to fill in:
Location List- set this up in the settings section of your account
Size Curves- set this up in the settings section of your account
Target WOS- Enter in your overall WOS target for the choice (you can edit by store)
End Datewill be the dates you expect to have your choices eligible to be allocated.
You can edit at the location level by right clicking on a row (context menu) and selecting
Edit Location Matrix.
Here you customize all parameters by location and even customize the location eligibility for have a choice as part of the allocation strategy.
Save your changes as you go.
Running your Allocation Strategies
To generate an allocation you will need to first ensure you have an
Item Plan forecast set up for the skus you want to allocate. The Allocation Module pulls in your item plan forecast and runs its algorithm in conjunction with your current inventory and any in-transit that is already on its way. It will output based on all the info you entered in the
Allocation Strategies section for each choice.
Steps to Run:
Select the choices you want to run an allocation strategy for. You can filter this list by any of your product/variant table attributes. You can also filter using the fields in
Allocation Strategyto easily find items by Start Date, Target WOS, End Date...etc.
Now right click to get the context menu.
Click on Run Allocation Strategy.
The strategies will run in the background and you can see the progress in the side menu.
Here are the order of operations:
Review MDQ profiles
Review all eligibility flags
Review the start and end dates
Allocation will only generate if a Choice is eligible for a specific location, specific size curve and is within the
Start Date and
End Date selected in the allocation strategy.
Reviewing the Output:
After your strategies are complete, you can go to the context meu (right-click) and navigate to your
Allocation Plan default view or your
Recommended Transfer Orders pages that will be filtered to the items you have selected in the
Allocation Strategy page.
This will create
Transfer Receipts from your inventory sources (i.e. warehouses) to destinations (i.e. points of sale) based on all the Allocation Strategies you set up. You will be able to review:
In Transit Units- Units shipped from your DC that have not been received.
Transfer Receipts Units- received vs the total need.
In Transit to Place Units- The unit need to be sent. This will be used to create your allocations either via exporting to CSV or via an ERP integration.
Toolio - Allocation section
Toolio - Allocation Toplinewill show you by store what your allocations will look like with a drilldown into your categories.
Toolio - Allocation Weeklets you review your Items with the ability to zoom to door level.
Toolio - Allocation Reviewa view that will help you in any data auditing.
Toolio - Overview section
Toolio - Assortment Gridwill help you get a visual to your assortments by store and their turn.
Toolio - Store Forecastreview how your item plan forecasts are broken out by store.
Toolio - Current Product Performancereview historic product performance by location.
Recommended Transfer Orders
In this page you can create views to download and use as CSV files for your ERP system OR a direct link to your ERP system (Netsuite).
Please see how Allocation works in action below