Admin only. Managing the organization's scenarios from this page (changing a scenario's visibility, reassigning its owner, locking or unlocking, and deleting) requires the ADMIN_PERMISSION. Users without it can plan inside scenarios but cannot manage the list here.
Toolio keeps every scenario in your organization in one place so admins can review and manage them from a single list. This article covers where that list lives, what you can do from it, and who has access.
Where to Find It
Go to Settings → Organization Settings → Scenarios.
This page shows every scenario in your organization in a single grid, including each scenario's:
Name
Type (Public, Restricted, or Private)
Owner
Locked status
Snapshot status
Created and last updated dates
For example, in the list above, 20% Up Scenario is PRIVATE, so it is only visible to its owner, while Original Plan and Snapshot are RESTRICTED, meaning changes to them have to go through a merge request. Boot Scenario and Validation Test are PUBLIC, so anyone in the organization can see and edit them. The Owner column tells you who created each scenario, which matters because sharing and (for non-admins) visibility changes are limited to the owner.
What You Can Do From This Page
From the Scenarios list, an admin can manage any scenario in the organization:
Create a new public or restricted scenario using
Create New Scenario.Change a scenario's visibility between Public and Private, or set a scenario as Restricted.
Reassign the owner of a scenario.
Lock or unlock a scenario to make it read only.
Delete one or more scenarios (select the rows, then right click and delete).
Who Can Access It
Access to managing scenarios here is controlled by the ADMIN_PERMISSION.
Capability | Permission required |
Manage any scenario in the org (change visibility, reassign owner, lock/unlock, delete) |
|
Manage a scenario you personally own | Scenario owner |
Create a public or restricted scenario |
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A few things to keep in mind:
Changing visibility is owner-or-admin. Only the scenario's owner or a user with
ADMIN_PERMISSIONcan switch a scenario between Public and Private. There is no separate permission for the Public to Private change on its own.A scenario with no owner can only be recovered by an admin. If a scenario is set to Private and has no owner, it is not visible to anyone. Because sharing is owner only, the only way to bring it back is for an admin to set it to Public again or assign it an owner from this page.
Sharing a private scenario is owner only. Admins cannot share a private scenario they did not create. See Scenario Planning for the sharing flow.
For the full breakdown of roles and the permissions each one carries, see User Management: Roles and Access.