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Merchandise Planning
Configuring Merchandise Plans
Configuring Merchandise Plans

Toolio offers you to configure and maintain multiple independent plans at different time and attribute granularities

Updated over a week ago

Toolio offers you to configure and maintain multiple independent plans at different time and attribute granularities in addition to your merchandise plan. Each of these plans can be reconciled with each other at any point.

Use case for these could be as follows:

  • Finance Plan: A plan that has fewer attributes of granularity and is on the Gregorian Calendar

  • Store Plan: A plan that gets down into Location level granularity, but is also on the retail calendar. This would be particularly useful if you have 10+ stores, and want to plan them independently on your merchandise plan.

  • Day Level Plan: A plan that has fewer attributes, but gets down to day level granularity. This would be especially useful if your sales have inner-week spikes and you might want to align those spikes to your marketing calendar.

Note: Multiple Plans are only supported for Pro plan and above. If you want to learn more on how to enable Multiple Plans on your account, please get in touch with your Customer Success manager.

Please see below on how to configure and maintain plans at different granularities.

Configuring a Plan

There is short number steps to configure your desired plan, follow the instructions below.

  1. Go to Settings > Organizations > Merchandise Plan

  2. Click on ADD

  3. Give your new a Plan Name,

  4. Select the attributes you want to plan by

  5. Select if your plan will include locations or not

  6. Select a calendar configuration - see here for how to create a calendar

  7. Click CREATE

  8. The plan is now added to the Merchandise Plan list

Maintaining a Plan

  1. I can now access the new plan from the top navigation Merchandise Plan as seen in the below screenshot

  2. Add the metrics and attributes that you are interested in to see in your view.

  3. Then trigger the data refresh - find more information about data refresh here.

  4. Then seed your plan using the seed menu - find more information about seeding here.

  5. Finally your metrics should show up on the grid

Location Enabled Plan

Follow the steps above for maintaining your Location enabled plan. When you add Location to Group by, you'll have a similar view as below:

Now, you can plan at Store Level using the newly created Store Plan using Multiple Plans.

Reconciling a Plan to another Plan

Reconciliation between plans make sure that the two plans are aligned at the Reconciliation Attributes. Let's say you have two plans: Merchandise Plan and Store Plan. When we are reconciling from Merchandise Plan > Store Plan, below is the reconcile aggregation:

Merchandise Plan

Channel

Division

Metric

Total

Store

Mens

Gross Sales Units

50

Store

Womens

Gross Sales Units

150

Web

Mens

Gross Sales Units

100

Web

Womens

Gross Sales Units

150

Store Plan

Channel

Metric

Total

Store

Gross Sales Units

300

Web

Gross Sales Units

300

Post Reconciliation Channel Level

Channel

Division

Metric

Post Reconciliation / Channel Level

Store

Mens

Gross Sales Units

75

Store

Womens

Gross Sales Units

225

Web

Mens

Gross Sales Units

120

Web

Womens

Gross Sales Units

180

In order to run a reconciliation, click on the scenario menu on the top right, and click Reconcile.

Then select your source plan as Merchandise Plan and select the source and target scenarios as well as the time frame. You can also filter down the products that will be reconciled against using the filter menu.

Reconciling Retail Plans to Gregorian Plans

If different part of your teams are planning in different calendars, e.g. Finance is working on Gregorian Calendar and Retail Team is planning in Retail Calendar, you can still reconcile between the two plans; however, Toolio would need to know the weight of each of the day; and that's where the Day Level Plans come in.

The steps for Reconciliation are the same. However, in this reconciliation workflow, you also have to select the Day Level Plan, which holds the weights of individual days. As you can see below; you can select which Day Plan to use, and which Scenario to use for the reconciliation process.
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If you do NOT have Day Level plans built out, Toolio assumes that each day of the week has the same weight associated with it.

Deleting a Plan

In case you'd like to delete a plan,

  1. Go to Settings > Organizations > Merchandise Plan

  2. Right Click on the multiple plan list

  3. Select Delete Plan

  4. Then confirm the action from the pop up shown

  5. Your plan is deleted.

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